Privacy Policy
1. Introduction
Elite Guardians ("Company," "we," "our," or "us") is committed to protecting the confidentiality, integrity, and security of all professional and institutional data entrusted to us.
This Privacy Policy explains how we collect, use, store, and safeguard information in connection with our regulatory consulting services, licensing programs, education pathways, and compliance frameworks.
2. Scope of This Policy
This policy applies to:
- 1-on-1 Regulatory Consulting
- Small Group Consulting Programs
- Done-For-You Compliance Services
- Residential Care Startup Academy
- 5-Minute Regulatory Guidance Calls
- Website visitors and digital communications
3. Information We Collect
3.1 Professional & Licensing Information
- National Provider Identifier (NPI)
- RN/LVN Licensure details
- Administrator Certification status
- Professional credentials and employment history
- Business entity formation documents (LLC, Corporation)
3.2 Facility & Regulatory Documentation
- Facility Sketches (LIC 999)
- Program Statements
- Plans of Operation
- Staff training certifications
- Criminal Record Clearance (Live Scan) status
- Health Screening Reports (LIC 503)
- Licensing packet documentation
3.3 Limited Health-Related Information
In certain compliance engagements, limited health-related information may be handled as part of licensing documentation. Such information is managed under strict HIPAA-aligned security standards.
3.4 Technical & Website Data
- IP address
- Browser type
- Device data
- Cookies and usage analytics
- Form submissions
4. HIPAA Compliance Commitment
Elite Guardians maintains administrative, technical, and physical safeguards aligned with the Health Insurance Portability and Accountability Act (HIPAA).
Where Protected Health Information (PHI) is incidentally accessed in the course of consulting or compliance preparation:
- Data is accessed strictly on a minimum-necessary basis.
- Information is stored using secure, encrypted systems.
- Access is restricted to authorized personnel only.
- PHI is never sold, shared, or disclosed for marketing purposes.
If required by law, Business Associate Agreements (BAAs) may be executed with clients where applicable.
5. How We Use Information
We use collected information solely for legitimate regulatory and operational purposes, including:
- Preparing licensing applications
- Developing compliance frameworks
- Conducting audit readiness preparation
- Assessing regulatory eligibility
- Communicating regarding consulting services
- Maintaining internal records
We do not sell, rent, or trade professional data to third-party marketing entities.
6. Data Storage & Security
Elite Guardians implements institutional-grade safeguards including:
- Encrypted digital storage
- Secure cloud-based systems
- Access-restricted documentation handling
- Password-protected internal systems
- Limited personnel access protocols
While we employ advanced safeguards, no transmission over the internet can be guaranteed 100% secure.
7. Data Retention
Professional and regulatory documentation is retained only as long as necessary for:
- Completion of consulting engagement
- Regulatory record-keeping obligations
- Legal compliance requirements
Non-regulatory marketing data may be deleted upon verified request.
8. California Privacy Rights (CCPA/CPRA)
California residents have the right to:
- Request disclosure of collected personal information
- Request deletion of non-exempt personal data
- Correct inaccurate personal information
- Limit use of sensitive personal information
Elite Guardians does not sell personal data as defined under California law. To exercise your rights, contact: Info@elite-guardians.com
9. Third-Party Service Providers
We may utilize secure third-party providers for:
- Cloud storage
- Email communication
- Payment processing
- Scheduling systems
All providers are selected based on security standards appropriate for professional consulting operations.
10. Cookies & Tracking
Our website may use cookies and analytics tools to improve user experience and monitor website performance.
You may disable cookies in your browser settings; however, certain features may not function properly.
11. Children's Privacy
Our services are intended for licensed professionals and business entities. We do not knowingly collect data from individuals under 18 years of age.
12. Policy Updates
We reserve the right to update this Privacy Policy at any time. Updates will be posted on this page with a revised "Last Updated" date.
13. Contact Information
For privacy-related inquiries, data access requests, or compliance questions, contact:
Email: Info@elite-guardians.com
Business Address: 426 W. Carson St., Unit 6 Carson, CA 90745
